Ethical guidelines of The Journal of Primate Studies

(based on COPE guidelines)

1. The materials for each issue of “The Journal of Primate Studies” (hereinafter SP) are approved by the Editorial Board. The selection of texts is based on a preliminary preselection carried out by the editorial staff. The aim is to determine whether the article contains all the formal elements and fits the character and subject matter of the biannual journal.

2. At the level of the Editorial Board, every effort is made to ensure that the process of acquiring, evaluating, and preparing material for publication is carried out in accordance with ethical principles and taking into account the standards governing the review and editorial process.

3. Conflicts of interest are avoided in the publishing process, primarily in relations between:
   - authors and reviewers;
   - authors and members of the Editorial Board;
   - authors and entities sponsoring research whose results are published in SP.

4. Those wishing to submit an article related to the theme of the issue or broader issues covered in the journal may submit a proposal for the preparation of appropriate material to the editorial office in advance via the UKSW journal platform. An important element is the author's statement that the text is an original work and does not infringe the rights of third parties. In the case of an article prepared by several authors, it is necessary to clearly indicate the authorship of each part of the text in order to avoid copyright violation.

5. Authors sign statements and agreements necessary to confirm the originality of the text, as well as the fact that the text is not encumbered by the rights of third parties.

6. In the event of plagiarism (ghostwriting or guest authorship), the Editorial Board rejects the proposed text and notifies the authorities of the institution with which the author is affiliated, as well as the authorities of UKSW, of the violation.

7. If other errors are found before the text is printed, the author is required to report this fact immediately to the SP Secretary.

8. Personal data is stored in accordance with RODO (GDPR) guidelines. Only information necessary for the publishing process is collected.

9. Materials published in SP are available in print and electronic form. The UKSW Scientific Publishing House sells the journal in print version. In consultation with the UKSW Scientific Publishing House, the editorial office makes all published texts available on the journal's website immediately after they appear in print. Articles made available on the website by the editorial office have open access status and are made available under a Creative Commons license (CC BY-ND 4.0 International) (https://creativecommons.org/licenses/by-nd/4.0/deed.en).

10. In a situation where an article has already been published in whole or in part, additional consent from the first publisher is required for publication, and this fact is clearly indicated with an appropriate footnote. Any hiding by the author of the text of its previous publication will be treated as a serious violation of copyright, resulting in the withdrawal of the text from the publishing process.

11. In addition to articles related to the theme of the issue, the Editorial Board allows other articles on theological issues, in accordance with the journal's current assignment to specific disciplines.

12. Authors are required to disclose other editorial offices to which the same text has been submitted. In such a situation, the Editorial Board of SP decides whether the text will proceed to further editing and review or whether it will be withdrawn. In a situation where the article uses a license or copyrights in relation to the material used by the author, all fees in this respect shall be covered by the author of the text.

13. The use of a text published in SP in another editorial office requires the consent of the editor-in-chief of SP after consulting the Editorial Board.

14. Members of the editorial team are obliged to maintain confidentiality regarding the authorship and subject matter of submitted texts. In this regard, the applicable law on sensitive data shall apply. The principle of confidentiality applies to both the Editorial Board and the Scientific Council of SP.

15. Texts submitted to the editorial office but not published may not be used in any other way by the SP editorial office (own research, other forms inconsistent with the author's intention). The author should be notified of the rejection of a text within 6 months.

16. The Scientific Council consists of experts in the disciplines to which the journal is assigned.

17. An article accepted for publication is sent to external reviewers. It is required that the reviewer has at least a doctoral degree and is affiliated with an institution other than UKSW. The reviewer receives a review template used by SP, which includes options and conditions for accepting the text for publication.

18. The SP editorial secretary is responsible for the timely submission of texts for review, as well as for sending reminders in the event of a reviewer's failure to meet the deadline.

19. Reviews are conducted anonymously, with the obligation not to disclose the identity of either the author or the reviewer (double blind peer review).

20. The reviewer is obliged to inform the SP Editorial Office of any violations of third-party rights and any instances of plagiarism or self-plagiarism. The reviewer is informed of the need to report a conflict of interest in a situation where the identity of the author of the reviewed text would be recognized in any way.

21. In the event of allegations concerning materials published in SP, the Editorial Board considers them by vote and responds to the interested parties by email to the address provided by the author when submitting the article. If the allegations concern the SP Editorial Board, the Editor-in-Chief, after responding to them, forwards them to the Dean of the Faculty of Theology at UKSW for consideration.

22. The editorial office does not pay fees to authors or reviewers, unless the material was commissioned as part of the inclusion of individual issues of the journal in grant subsidies that include author's fees.

23. In other cases, the SP Editorial Board complies with the Constitution and applicable law of the Republic of Poland, including laws concerning discrimination on the basis of nationality, gender, race, or sexual preference.

24. Where possible, members of the Editorial Board and persons involved in the publishing process participate in training courses to improve their qualifications necessary to maintain the high organizational and substantive level of the Editorial Board's activities.