EDITORIAL GUIDELINES – INSTRUCTIONS FOR AUTHORS

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I. GENERAL SUBMISSION REQUIREMENTS

1. The Editorial Board of “Artifex Novus” (AN) accepts the following types of manuscripts: research articles (up to 55,000 characters, including spaces) and review articles (up to 18,000 characters, including spaces) in Polish or English. Both types of manuscripts are subject to double-blind peer review. The journal also publishes reports and In memoriam texts.

2. A manuscript submitted to AN, prepared in Microsoft Word (.docx format) and named according to the following convention: [author's surname]_[year and issue number]-[journal abbreviation], e.g. Smith_2026-10-AN.docx, should conform to the following author guidelines.

3. The following elements should be included in the same editable file in the order listed below:

• title of the research/review article,
• translation of the title into English/Polish,
• author information (affiliation, ORCID, e-mail),
• manuscript text with footnotes placed at the bottom of the page (up to 40,000 characters including spaces for a research article and up to 15,000 characters including spaces for a review article),
• abstract (600–800 characters including spaces) and keywords in Polish and English (5–10 for a research article and 3–6 for a review article),
• extended abstract in English, required for research articles published in Polish, of 1,800–2,500 characters including spaces,
• statements/declarations in accordance with the guidelines available on the journal's website under: Documents and Forms → [STATEMENTS]: author contributions (if there is more than one author), funding, statement of the Bioethics Committee/Ethics Committee, data availability statement, AI tools disclosure statement, conflict of interest statement, acknowledgements,
• bibliography divided into: sources (archival / printed / manuscripts), scholarly literature, websites,
• illustrations (numbered and captioned, maximum 10) together with an indication of their placement in the text using the following notation in parentheses: (Fig. 1). 

4. The following materials should be submitted separately together with the manuscript:

• illustrations (maximum 10) in the following formats: JPEG (.jpg/.jpeg), TIFF (.tif/.tiff), PNG (.png), uncompressed, with a reference size of 2880 × 1800 pixels at 300 DPI. Files should be numbered according to the order in which they appear in the text, e.g. Fig.-1, Fig.-2, Fig.-3, etc.,
• a separate .docx file containing alternative texts (alt text) for all illustrations, prepared in accordance with the guidelines available on the journal's website under: For Authors→ Guidelines for Authors → section 6: Illustrations, Tables and Accessibility Requirements (6.4.: Alternative Text for figures). 

5. Complete the online thematic declaration form (SDGs / research on Polish heritage / gender equality perspective) [ONLINE FORM] 

6. In addition, after the manuscript has been accepted for publication, the following documents must be submitted:

• a signed publishing agreement together with its appendix. Scanned copies of the documents should be sent by e-mail to the issue editor(s), while the original printed versions should be mailed to the Editorial Office of “Artifex Novus”: ul. Wóycickiego 1/3, building 23, room 224, 01-938 Warsaw, Poland. The documents are available on the journal's website under: Documents and Forms → [AGREEMENT] + [APPENDIX]
• a manuscript prepared using the AN template (Word), applying the style hierarchy Heading 1, 2 and 3 for section and subsection titles. The template is available on the journal's website under: Documents and Forms → [TEMPLATE] 

II. MANUSCRIPT PREPARATION GUIDELINES

Editorial Guidelines: 

1. Page setup: standard Microsoft Word settings, with top, bottom, left, and right margins set to 2.5 cm.
2. Main text: Times New Roman, 12 pt; 1.5 line spacing; justified alignment.
3. Footnotes: Times New Roman, 10 pt; single line spacing; justified alignment.
4. Paragraphs should begin with an indentation set consistently throughout the document. Spaces should not be used for this purpose.
5. Word spacing: always use a single space between words.
6. Automatic and manual hyphenation should not be used in either the main text or footnotes. Single-letter words (e.g., “a”, “I”) should not be left at the end of a line and carried over to the next line. Their placement in the final publication will be determined by professional typesetting software.
7. Footnotes should be inserted automatically using the Word function: “References” → “Insert Footnote”, without adding any extra spaces.
8. In foreign-language texts, correct special characters (e.g., à, á, â, ã, ä) should be used. These are available in the character set provided in Microsoft Word.
9. The en dash (–), preceded and followed by a space, is primarily used as a dash. The hyphen (-), by contrast, is used as a connector (e.g., black-and-white, Polish-Russian, Smith-Jones). The en dash (–) without spaces is used to indicate a relationship or connection, e.g., mother–child relations, Poland–Germany diplomatic relations, Warsaw–Poznań as place of publication.

Text Emphasis (Italics, Bold, Quotation Marks):

1. Bold type should be used exclusively for headings.
2. Italics should be used only for the titles of cited publications, sculptures, paintings and graphic works, works preserved in literary manuscripts, poems, films, theatrical plays, musical compositions, and foreign-language expressions.
3. Conference titles should be enclosed in quotation marks and not italicized.
4. Quotations should be indicated using standard quotation marks (“ ”). A quotation within a quotation should be enclosed in angle quotation marks (« »). In texts written in other languages, quotation marks appropriate to the language concerned should be used, e.g. “English text”, « texte français », „deutscher Text“.
5. In footnotes, quotations in foreign languages should be enclosed in quotation marks and not italicized.
6. Omissions in quoted text should be indicated by an ellipsis in square brackets [...]. If the omission already exists in the source text, it should be reproduced using an ellipsis in parentheses (...). In both cases, neither the ellipsis nor the brackets should be italicized, even when they appear within italicized text. Truncation of a quotation at the beginning or the end should not be indicated.
7. Any error occurring in a quoted text should be marked with the notation [sic!].

Proper Names:

1. The names of organizations and institutions should be given in full when first mentioned. Thereafter, an abbreviation may be used, provided that it is introduced at first mention.
2. The full first name and surname of a person should be provided when first mentioned. Thereafter, either the surname preceded by the first name or the surname alone should be used consistently (initial-and-surname forms, e.g. J. Smith, should be avoided). In the case of historical figures (including artists), dates of birth and death should be provided in parentheses at first mention unless the person is widely known.
3. Texts written in Cyrillic script (e.g. personal names) should be transliterated in accordance with the PN-ISO 9:2000 standard. Automatic transliteration may be performed using the tool available at: https://www.ushuaia.pl/transliterate. In addition, the original Cyrillic spelling should be provided in parentheses at the first occurrence.

Numerals and Dates:

1. Dates in the main text (and in footnotes) should be presented consistently throughout the manuscript.
2. Dates of birth and death should be given in parentheses: (1824–1902), (?–1902), (b./d. 5 May 1911), or (b./d. 1911).
3. In numerical expressions indicating ranges or approximate values, en dashes should be used consistently throughout the publication (e.g. 1939–1945, 19th–20th centuries, pp. 1–3, 5–7%), rather than hyphens (e.g. 1939-1945, 19th-20th centuries, pp. 1-3, 5-7%). 

Inscriptions:

1. Inscriptions should be presented as continuous text, with individual lines separated by a slash (/) and the end of the inscription indicated by a double slash followed by a period (//.), without spaces.
2. Simple inscriptions containing information that can be understood without knowledge of the language, e.g. geb. 11.01.1987, should not be translated. More complex inscriptions should be translated, and where an inscription derives from a literary source, the original source should be identified. 

III. FOOTNOTES AND BIBLIOGRAPHY

General Rules for Bibliographic References:

1. Titles of books, journal articles, and chapters in edited volumes should be italicized.
2. If the title of a work contains another title, the latter should also be italicized and additionally enclosed in quotation marks, e.g.: J. Smith, Summary of “Pride and Prejudice” by Jane Austen, London 1895.
3. Journal titles should be set in roman type and enclosed in quotation marks.
4. In footnotes and bibliographic references, commas following a title and commas preceding a title should be set in roman type (not italics).
5. In references to foreign-language publications, abbreviations and bibliographic designations appropriate to the language of the publication should be used, following the information given on the title page, e.g.: No. (English: number), Vol. (English: volume), Bd. (German: Band), Aufl. (German: edition), ed. (English/Spanish: editor), Hrsg. (German: editor), éd. (French: editor), a c. di (Italian: edited by). However, the abbreviation for page numbers and the equivalent of the preposition “in” should always be given in the language of the article: in Polish, s., w:; in English, p., in:.

Bibliography:

1. The bibliography should be divided into the following sections: archival sources / published primary sources / manuscripts, scholarly literature, and websites.
2. Individual entries (bibliographic records) should not be numbered.
3. The comma-based citation convention should be used. Bibliographic entries must be arranged alphabetically, and each entry should end with a full stop. Each bibliographic record should begin with the author's surname, followed by the author's full first name. Editors' names should also be given in full, in the following order: first name, then surname. In the case of edited volumes, alphabetical order is determined by the title. For works by the same author, entries should be arranged chronologically according to the year of publication.
4. Journal references should follow the format: journal title year (without a preceding comma). Volume numbers (vol., etc.; see the General Rules…) should be omitted unless necessary. If a volume number must be provided (for example, when a journal is organized by volumes rather than issues), it should be placed before the year.
5. In the bibliography, page ranges (or column numbers, where applicable) should be provided only for journal articles and chapters in monographs (i.e. contributions to edited volumes).

ARCHIVAL SOURCES

Order of elements in an archival reference (separated by commas):

• name of the archive, followed by its abbreviation in parentheses,
• name of the archival collection (fonds/record group),
• archival reference number (preceded by the abbreviation ref.),
• description of the document,
• date/year of the document's creation (if unknown, use n.d. = no date),
• folio/page number (if applicable). 

Example:

The National Archives (TNA), Records of the Office of Works, ref. WORK 20/15, Design for the façade of a townhouse in Whitehall, London, 13 April 1884 / for incomplete dates: April 1884, n.d., fol. 5. 

SCHOLARLY LITERATURE 

Examples:

Single-author book

Smith John, Twentieth-Century Architecture, London 1999.

Brown Michael, Nineteenth-Century Sculpture in Bavaria, trans. John Smith, New York 1978.

Taylor Robert, Nineteenth-Century Sculpture, London–Chicago 2010. 

Multi-author publication

Smith John, Brown Michael, Nineteenth-Century Sculpture, London 2000.

Multi-volume publications

Smith John, World Art, Vol. 1–2, London 2012.

Smith John, World Art, Vol. 2: Asia, London 2015. 

Edited volumes

World Art, ed. John Smith, Michael Brown, London 2004. 

Exhibition catalogues

Nineteenth-Century Sculpture, [exhibition catalogue], National Gallery, London, 19 June–30 August 1997, ed. John Smith, London 1997. 

Chapter in an edited volume

Smith John, Nineteenth-Century Sculpture, in: World Art, ed. Michael Brown, London 2001, pp. 24–35.

Journal article

Smith John, Nineteenth-Century Sculpture, “Art Studies” 2001, No. 3, pp. 56–83.

Smith John, Twentieth-Century Architecture, “Architecture Review” Vol. 5, 2001, pp. 10–16. (Vol. 5 indicates the volume/yearbook number).

Lindsay Adam, 19th-Century Sculpture, “Art” 1987, No. 1, pp. 12–24. 

Newspaper or magazine article (daily newspapers, weeklies, etc.)

Smith John, Nineteenth-Century Sculpture, “The Daily Chronicle” 5 May 2016, No. 167, p. 2.

Smith John, Nineteenth-Century Sculpture, “London Gazette” 10 March 2005, suppl. to “The Daily Chronicle” No. 56, p. 3. 

! Note: If there is no author or no title, the missing element should be omitted. If neither an author nor a title is available (typically in the case of short news items), the reference should take the following form:

“The London Times” 1889, No. 106, p. 5. 

WEBSITES 

This category does not apply to journals or other serial publications with an ISSN that are made available online (e.g. as PDF files). Such publications should be cited according to the rules for journal articles. The examples below apply only to content published as webpages, web portals, blog posts, social media posts, etc. 

Examples:

Smith John, Nineteenth-Century Sculpture, published: 17 March 2010, Heritage Studies Portal, http://www.heritagestudies.org [accessed: 23 XII 2011]. 

Nineteenth-Century Sculpture, http://www.heritagestudies.org [accessed: 23 XII 2011]. 

Footnotes:

1. Footnote numbers in the text (reference marks) should be placed before a full stop, comma, semicolon, or colon, and after a question mark or exclamation mark.
2. A full bibliographic reference should be provided only on the first citation. For all subsequent references to the same work, a shortened form is sufficient (if the title is long, it may be abbreviated using an ellipsis). If only one work by a given author is cited throughout the manuscript, the abbreviation op. cit. (work cited) may be used instead of repeating the title (or part of the title).
3. The content of a footnote should be treated as a sentence (beginning with a capital letter and ending with a full stop).
4. Multiple bibliographic references within a single footnote should be separated by semicolons.
5. The order of bibliographic references should follow the year of publication.
6. Latin abbreviations should be used consistently throughout the publication and set in roman type (op. cit., ibid., idem, eadem, et al.).
7. Authors' given names should be abbreviated to initials and placed before the surname, e.g. J. Smith or J.M. Smith.

Examples:

¹ J. Smith, Twentieth-Century Architecture, London 1999, p. 58.

² R. Taylor, Nineteenth-Century Sculpture, London–Chicago 2010, pp. 18–20; J. Smith, Nineteenth-Century Sculpture, in: World Art, ed. M. Brown, London 2017, p. 24.

³ R. Taylor, op. cit., p. 54.

⁴ J. Smith, Twentieth-Century Architecture..., op. cit., p. 19.

⁵ J. Smith, Nineteenth-Century Sculpture..., op. cit., p. 27.

⁶ Ibid., p. 45.

⁷ Ibid.*

* Refers both to the same publication and to the same page cited in the immediately preceding footnote.

IV. ILLUSTRATIONS

1. Illustrations should be included in the manuscript file by inserting them at the end of the article (i.e. after the bibliography).
2. Illustrations must be numbered consecutively: Fig. 1., Fig. 2., etc. The same numbering must be used for the image files submitted separately in electronic form: Fig.-1, Fig.-2, etc.
3. Figure captions should follow the format below and should not end with a full stop: 

SCULPTURE / PAINTING / DRAWING / PRINTMAKING / DECORATIVE ARTS

figure number [full stop], author, title [in italics], year, medium, holding institution (country); initial(s) and surname of the photographer/author(s), source of the image / licence type 

Examples:

Fig. 1. J.M.W. Turner, The Fighting Temeraire, 1839, oil on canvas, National Gallery, London (United Kingdom); photo: J. Smith; source: public domain 

Fig. 2. Auguste Rodin, The Thinker (Fr. Le Penseur), model of 1903; bronze, cast by Alexis Rudier, 1904; Musée Rodin, Paris (France); sculpture in the public domain. Photo: J. Smith; source: Wikimedia Commons; photograph licence: CC BY-SA 4.0

ARCHITECTURE

figure number [full stop], name of the building/structure, architect, year of construction, location (country); initial(s) and surname of the photographer/author(s), source of the image / licence type 

Examples:

Fig. 3. Bloch Family Chapel, Powązki Cemetery, arch. Witold Lanci, c. 1874–1878, Warsaw (Poland); photo: A. Smith

OTHER OBJECTS

figure number [full stop], designation of the object and its author/creator, date of creation, location; initial(s) and surname of the photographer/author(s), source of the image / licence type 

Examples:

Fig. 4. Design for a funerary monument, arch. Conrad Dollinger, 1864; photo after “Gewerbehalle” 1864, No. 6, p. 88

! Important: Full responsibility for obtaining all required permissions and license for the use of illustrations, as well as for compliance with copyright and related rights regulations, rests with the Author.